HR Policy:
Equal Opportunity and Non-Discrimination:
Support Her NGO is committed to providing equal opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. Discrimination or harassment based on any of these factors is strictly prohibited.
Recruitment and Selection:
Support Her NGO follows a fair and transparent recruitment process to attract qualified individuals who share our organization’s mission and values. We strive to create a diverse and inclusive workforce.
Employee Development and Training:
We believe in investing in the professional development of our employees. Support Her NGO provides training opportunities, workshops, and resources to enhance the skills and knowledge of our staff members.
Confidentiality and Data Protection:
All employees are required to maintain strict confidentiality regarding sensitive information they come across during their employment. We comply with applicable data protection laws and take measures to safeguard personal and sensitive data.
Performance Management:
We have a performance management system in place to evaluate employee performance fairly and provide feedback for improvement. Regular performance reviews and goal setting help ensure ongoing development and alignment with organizational objectives.
Procurement Policy:
Procurement Principles:
Support Her NGO follows a transparent, competitive, and ethical procurement process. Our procurement decisions are based on value for money, quality, sustainability, and compliance with applicable laws and regulations.
Supplier Selection and Evaluation:
We evaluate and select suppliers based on their capability, track record, price competitiveness, quality of goods or services, adherence to ethical standards, and alignment with our organization’s values.
Competitive Bidding Process:
For significant purchases, we conduct a competitive bidding process to ensure fairness and transparency. Requests for proposals (RFPs) or quotations (RFQs) are issued to multiple suppliers, and the selection is made based on predetermined evaluation criteria.
Contract Management:
Support Her NGO maintains proper contract management procedures to ensure compliance with contractual obligations, timely delivery of goods or services, and effective supplier performance monitoring.
Child Protection Policy:
Commitment to Child Protection:
Support Her NGO is committed to creating a safe and protective environment for children. We have zero tolerance for child abuse, exploitation, or any form of harm.
Child Safeguarding Measures:
We implement child safeguarding measures such as rigorous screening of staff and volunteers, clear codes of conduct, reporting mechanisms for concerns or incidents, and appropriate response and support for affected children.
Awareness and Training:
We provide comprehensive training and awareness programs to all staff members, volunteers, and partners to ensure they understand their responsibilities and roles in protecting children.
Reporting and Response:
Any suspicion or evidence of child abuse or harm must be immediately reported to the designated child protection focal point within the organization. We have established protocols for handling such reports, including collaboration with relevant authorities and support services.
Finance Policy:
Financial Accountability:
Support Her NGO maintains high standards of financial accountability and transparency. We adhere to applicable financial regulations, reporting requirements, and best practices.
Budgeting and Financial Planning:
We develop annual budgets and financial plans to ensure effective allocation of resources and alignment with our organization’s goals and objectives. Budgets are reviewed and approved by relevant stakeholders.
Financial Controls:
We have robust financial controls in place to safeguard assets, prevent fraud, and ensure accuracy in financial transactions and records. This includes segregation of duties, regular internal audits, and proper documentation.
Reporting and Audit:
Support Her NGO prepares timely and accurate financial reports, including income statements, balance sheets, and cash flow statements. We undergo periodic external audits to ensure compliance and transparency.
Donor Funds Management:
When managing funds from donors or grants, we strictly adhere to donor requirements, maintain proper records, and ensure funds are used for the intended purposes.